Privacy Policy for STL314 Notary Services
Effective Date: August 3, 2023
STL314 Notary Services (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the confidentiality of the personal information you provide. This Privacy Policy outlines how we collect, use, and protect your personal data when you interact with us, including through our website or our notary services.
1. Information We Collect
We collect both personal and non-personal information to provide notary services effectively and securely:
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- Personal Information: This includes details such as your name, address, email, phone number, government-issued identification, and any documents needed to perform the notarization.
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- Non-Personal Information: This includes information like your IP address, browser type, operating system, and browsing behavior when you visit our website.
2. How We Use Your Information
We use your personal information for the following purposes:
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- To verify your identity and conduct notarial acts.
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- To communicate with you regarding appointments, service updates, or issues.
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- To comply with legal and regulatory requirements associated with notarial services.
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- To manage billing, process payments, and maintain business records.
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- To improve our website and services based on user interaction.
We will only use your personal information for the purposes for which it was collected, or for closely related purposes such as those necessary for fulfilling legal obligations.
3. How We Safeguard Your Information
STL314 Notary Services takes the privacy and security of your data seriously. We implement a range of physical, technical, and administrative measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include:
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- Encryption: Sensitive data, including your personal and notary-related information, is encrypted both during transmission and at rest.
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- Access Control: Access to your information is restricted to authorized personnel who need it to perform their job functions.
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- Secure Storage: We store notarized documents and personal data securely, either electronically with encrypted backups or in locked physical storage, as required by state laws governing notarial acts.
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- Regular Security Audits: We conduct regular security checks on our systems and protocols to ensure ongoing protection of your information.
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- Confidentiality Agreements: Our staff and any third-party service providers are bound by confidentiality agreements to maintain the privacy of your information.
4. Use of your Personal Information
STL314 Notary Services does not sell, rent, lease or trade your personal information (such as your email address, or other contact details). No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Additionally, all other categories of data, including text messaging opt-in information and consent, will not be disclosed with any third parties under any circumstances. We respect your privacy and ensure your data is handled securely.
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- Legal Requirements: When required by law or legal processes, such as in response to subpoenas, court orders, or other legal requests.
- Protection of Rights: If necessary, to protect the rights, property, or safety of STL314 Notary Services, our clients, or others. This may include disclosing information to prevent fraud or enforce our legal agreements.
- Service Providers: We may disclose your information with trusted third-party service providers (e.g., payment processors) who assist us in providing our services. These providers are contractually obligated to maintain the confidentiality and security of your information.
5. Retention of Personal Information
We retain your personal information for as long as necessary to provide the notary services and comply with legal obligations. We store notarized documents and related data in compliance with state requirements, after which time the information will be securely deleted or destroyed.
6. Your Rights
You have certain rights regarding your personal information, including:
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- Access: You may request access to the personal information we hold about you.
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- Correction: You can request corrections to inaccurate or incomplete information.
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- Deletion: You may request the deletion of your personal data, subject to legal retention obligations.
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- Opt-out: You may opt-out of receiving any marketing communications from us, although you will continue to receive service-related communications.
7. Cookies and Tracking
Our website may use cookies and similar technologies to enhance your browsing experience, such as remembering your preferences or analyzing traffic. You can control cookie settings through your browser, although disabling them may affect the functionality of our website.
8. Third-Party Links
Our website may include links to external websites that we do not operate. Please note that we are not responsible for the privacy practices of these sites. We encourage you to read their privacy policies before providing any personal information.
9. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time. Any changes will be posted on this page, and the effective date will be updated accordingly. We encourage you to review this policy regularly to stay informed about how we protect your information.
10. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you would like to exercise any of your rights regarding your personal information, please get in touch with us at:
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- Email: jacque@stl314notaryservices.com
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- Phone: 314-762-1132